Transcription Tips – Transcriptionist Best Practices

Hello out there in cyber space! On this wonderful Friday at the end of September, I want to share some tips that will help you be a more professional and trusted transcriber, whether you’re working for a company, or you’re a freelancer. Business, government agencies, private institutions and everyday citizens rely on transcriptionists to get the job done with minimal hassles. By following a few simple guidelines, you can make yourself a more valuable asset to your transcription clients.

Be Realistic

My first word of advice is to never accept more work than you think you can handle comfortably and within the deadline specified by the client. People will usually understand if you can’t take a high volume of work, but they will be very upset if you DO take work, and then you fail to complete it up to snub or on time.

In addition to the needs of the clients, you have to consider the long term implications of how much work you take in over time. Pace yourself! Many transcribers burn about because they start by taking as much work as possible and get in way over their heads. For a while you might manage to get it all done but remember, you’re in it for the long haul.

Be Honest

Honesty is always the best policy. Stick to the truth and the facts and people will begin to trust you. Never inflate your page count or labor metrics in any way. Sure, you might be tempted sneak a few dollars extra here and there, but people notice, and they do NOT like it. Like I said earlier, your in this game for the long haul. The best asset you have is your reputation, and honesty get you a long way to trust, once you can be trusted by a client they will be much more willing to send you their work.

Another point about honesty, if you happen to make a mistake, fess up to it right away! Be honest and genuine and fix the transcript errors without complaint or additional charge. Everyone makes mistakes, were only human after all, but if you make them, own them, and show your merit as an ethical person and learn from your mistakes.

Get the Details and Get It Right

Make sure to ask for every specific detail about the job BEFORE you receive the transcription work. Prepare yourself by reviewing the exact requirements of the project and you will spend more time typing and less time fixing problems at the end. You only get paid for the work performed, not for figuring out how everything should look once its all done. With that in consideration, make sure you and the client are on the same page (pun intended) on all the specifics before the typing starts so that you don’t ever have to go back and fix things that could have been avoided.

Here are a few things to hash out with the client before starting a new transcription project:

  • Transcript template
  • Formatting
  • Font and style of text
  • Margins
  • Time code requirements and formats
  • Headers and file names

There are many more things to consider, once you build a relationship with the client they will appreciate you knowing exactly what they want and how they want it.

Do Your Best Every Time

Always do your best work, its simple. I think were about done for this article, but if your interested in receiving more articles like this via e-mail, please sign up for our mailing list (below or on the right hand side bar.) We provide tips on transcription like this, industry updates, technology spotlights, and much more.

Keep your fingers nimble and you shoulders loose, oh yea and if possible, use an ergonomic keyboard (click to read an article about the benefits of ergonomic keyboards).




CloudScript – Optimize Your Media Workflow

The Future of Time Code Has Arrived!

CloudScript is an innovative new tool that allows you to sync a transcript or b-roll log with a media player. Simply click on any time code and instantly jump to that point in the file. CloudScript is available in several versions to fit your specific budget and project requirements. Watch the short video below to find out more about CloudScript.

* For a better viewing experience, click on the gear icon in the video controls bar, select 720HD, and then view in fullscreen mode.

CloudScript Lite: Fast, Easy, Inexpensive

This version of CloudScript is designed to fit any budget. Simply upload a transcript or b-roll log and provide a file path and quickly create a media synced CloudScript document. You can use CloudScript Lite 24/7, and it syncs with media files hosted on your local drive or internal network; that means no lengthy uploads or downloads are required. Once your CloudScript is created, just click on any time code to instantly see and or hear that exact point in the media.

CloudScript Pro: Convenient, Simple, Affordable

CloudScript Pro is similar to CloudScript Lite with one major difference, we do all the work for you! With CloudScript Pro we create a media synced CloudScript document for you. All you need to do is provide a file path to the media on your local drive, internal network, or website, and our team will configure the media player.

CloudScript Enterprise: Review, Collaborate, Host on the Cloud

CloudScript Enterprise provides the ultimate cloud based media referencing tool. We optimize your media files for hosting on our secure cloud and compress them for easy distribution online. Then we send you a a CloudScript document that is synced to the media hosted online, allowing you to access your CloudScript from any machine connected to the internet. Share your transcripts and logs with anyone on the team, anywhere in the world!

Get Started With CloudScript

Want to learn more about CloudScript? Visit our website today and get the CloudScript advantage!

http://www.cloudscript.wordwizardsinc.com




Video Transcription – A Tool for Pros and Joes

Video transcription companies like Word Wizards have been assisting the professional video production industry for a long time, making the lives of editors, producers, and audio mixers much easier. As with any industry, time is money, and wasted time in post can be reduced significantly with the use of a standard or time coded transcript. On the other hand, we are noticing a recent trend of an increasing amount of amateur film producers and regular house hold consumers starting to utilize the power of transcription services to make their lives easier and make their media more accessible.

Save The Predators

A “predator” is someone who acts as producer and editor on the same project, and in some instances they are the writer as well. Typically, “predators” work for those companies who lack big corporate budgets and are operate out of small, typically unsung post hoses and production companies. A transcript with time code can help these individuals manage their media, organize their product, and make their cuts and refinements with a complete written account of their video reels and the gems they seek within. The predator may be unsung, but they are often responsible for seemingly impossible work loads, and are often known to produce broadcast quality media at astonishing prices. Keeping your predators healthy and happy is paramount, with long hours, insane expectations, and impossible deadlines always weighing heavily on their, and only their, shoulders. Transcripts help these heroes of small cap production stay on target, saving time, money, and stress from being otherwise wasted.

Save the Predators (use transcription services)

Media Management for the Consumer

More and more consumers are turning to transcripts with time code for a cost effective solution to manage personal media such as home movies, video clips, and family audio recordings. Let me play out a scene for you; you have all your old home movies sitting in a box (or boxes) somewhere. Slowly they loose quality over time and so you decide to digitize the footage and store it all on a hard drive. Someone wants to watch the part of your high school graduation ceremony when the speaker says her famous quote that inspired you to achieve greatness. You could spend hours looking for that one tape, and even more time searching for the spot where the graduation speaker says her legendary piece. With a time coded transcript you can use the “find” feature in your word processing software to find her quote and exactly where in the tape it was. Time coded transcripts allow you to search for anything in your media and identify exactly where it is and what it says. Home movies 2.0!

Got tapes? need transcription? Were here to digitize and clarify!

Pros, Joes, and Twinkle Toes

Whatever your reason for shooting video or recording audio, transcription services can make your life better and more efficient. Our mission here is to give you the told to make your media project as easy and efficient as possible while protecting your limited budget and resources. If your new to the concept of transcription, we invite you to try it out and see for yourself how powerful this tool really is.




Time Code: Old Dog New Tricks

Time Code, the stuff that editors once dreamed of. A continuous stream of data (usually audio) that allows video footage to be edited digitally in a non-linear format. Providing transcripts synced to time code was once a very technical and labor intensive process. In fact, when Word Wizards first explored Time Code transcription, the equipment used to generate it took up an entire room! As time went on, the technical barriers involved with time code manipulation for transcription purposes have disappeared, as has the appreciation for this once highly regarded tool.

Timecode displayed on a scene marker.
SMPTE Timecode displayed on a scene marker.

Most production software workstations, professional video editors, and transcription companies use SMPTE Time Code. The following is an excerpt from the Wikipedia article on SMPTE Time Code:

“In video production and filmmaking, SMPTE time code is used extensively for synchronization, and for logging and identifying material in recorded media. During filmmaking or video production shoot, the camera assistant will typically log the start and end time codes of shots, and the data generated will be sent on to the editorial department for use in referencing those shots. This shot-logging process was traditionally done by hand using pen and paper, but is now typically done using shot-logging software running on a laptop computer that is connected to the time code generator or the camera itself.”

Interesting stuff huh? At least it used to be, but time code doesn’t seem to command the respect it once did, even though it is the key to all digital editing in the industry today. However, this old dog has recently learned some new tricks, and time code is now being used for live entertainment like never before.

Presenting: Serato Scratch Live DJ Software and Video Scratch Live VJ software

Photo of the Serato SL3 package contense
A new spin on time code

Serato SL and other products like it now use time code to control audio signals for live DJ performances and studio production. Using a vinyl record pressed with continuous time code, a DJ can control their entire music library with turntables thanks to the magic of time code. This new application of time code is now the standard for live DJ performance, and it doesn’t end there. With Serato’s Video SL, you can control video footage with the turntable as well,  (now available for pro tools for you pro users). Allowing music videos with synced audio to be “VJed” using turntables as well.

You have to see it to believe it, so check out the video below demonstrating Video Scratch Live.